Kogan.com (Kogan) is an Australian designer, manufacturer, and online retailer of consumer electronics and lifestyle goods. The company, founded in 2006 by Chief Executive Officer, Ruslan Kogan, sells various consumer technology items such as LED televisions, smartphones, tablets, kitchen appliances and more.

Kogan has a mission to make the latest technology more affordable for everyone. It bypasses traditional middlemen and physical stores by only selling its products online, delivering direct to the shopper. The company remains one of Australia’s fastest growing businesses, and has shipped over three million products, saving shoppers tens of millions of dollars. It now operates in over ten countries, has offices in four continents, and is one of the most efficient retailers in the world.

Goran Stefkovski, Director of Technology at Kogan gives us some tips to leverage the G Suite for great customer experience

1. Stay one step ahead

We rely on G Suite to communicate seamlessly and improve our workflow. This helps us respond to changing customer expectations and market trends.

2. Use technology that moves as fast as you do

As we’ve grown into a global business, our technology has scaled with us. If our office burnt down today, we could be up and running immediately from any internet cafe thanks to G Suite.

3. Keep things simple so your team can focus on customers

G Suite is intuitive to use, making day-to-day connectivity and collaboration so much easier. Our IT staff saves time by managing everything from one place.

4. Build stronger relationships and save time with video meetings

Everyone just feels freer because they can work wherever they want, on any device, and not worry about losing documents.

5. Let people use their own technology at work

With our Bring Your Own Device (BYOD) programme, employees can choose their own phones and tablets. IT can manage these devices remotely and even wipe company data if they are compromised.

Keep reading for more details on Kogan’s cloud adoption

The convenience and growing popularity of online retailing led to Kogan growing rapidly over the years, even reaching an expansion rate of 300% yearly. The Internet has definitely made the world a smaller place, and Kogan’s business was no exception. Dealing with partners, third-party vendors and manufacturers from all over the world became part and parcel of the business. To cope with the rapid expansion and globalisation of its business, the number one e-retailer in Australia required a solution that would improve employee collaboration and communications beyond their office in Australia.

“Being an online-retailer basically means that there is no chance for downtime. We need constant connectivity so that we are notified of any alert or changes. For the longest time, Gmail was a paramount technology that our core business relied on,” explained Mr Goran Stefkovski.

Originally, with their small team of founding employees, Kogan used a corporate address on top of standard Gmail accounts. It was one of the first businesses to use Gmail to run its entire business. Once G Suite was made available, Kogan made the switch from their standard Gmail account to G Suite.

Moving our infrastructure to the cloud contributes to the efficiency of our business. Rather than managing hundreds of individual accounts, we can now provision all users from a central place with G Suite. As our business continues to grow, it also made more economic sense to take advantage of the full suite of G Suite’ products.

This move was especially important as the technology team at Kogan has always focused on feature development, website innovation, equipment and network provision, rather than an IT support.

Before deciding on G Suite for Business, Kogan evaluated some options that were available in the market. However, many solutions were not simple and required end user training, which would have resulted in additional costs or time to be incurred by the company.

In contrast to other solutions, we found G Suite to be intuitive and easy to use. We were excited about the implementation as it meant that we would be able to enjoy all the other features that the entire suite of G Suite had to offer

The move provided Kogan with the ability to manage the whole company’s corporate profile through one central interface. This means less time spent on IT administration, whether it be creating, disabling or suspending new accounts, resources or sharing of calendars

Day-to-day connectivity and collaboration among employees has significantly improved with Google Chat. It works as an efficient information exchange medium, allowing employees to correspond with colleagues instantaneously.

Google Hangouts is another way that Kogan’s employees communicate with vendors, partners, and fellow colleagues. With Google Hangouts, teams are able to save a lot of travelling time and meet with multiple people from different locations face-to-face.

The quality of Google Hangouts is so good that we have no problems having multiple people all talking at once on one call. We are also very impressed that we can share visuals, which is above what a normal conference call enables. Cost savings were apparent, especially when communicating with our international affiliates and partners. As we have numerous vendors that are based overseas, we can now reduce the cost previously incurred for travelling and international calls,

Mr Stefkovski.

The company also uses Google Drive to create, store and share spreadsheets throughout the organisation. With Google Drive, teams are able to collaborate together, review documents, and make edits simultaneously or at their own time. It can also be shared easily as employees no longer have to email these documents to each other, translating into a smoother workflow.

The centralised integration has allowed us to implement smoothly a company-wide Bring Your Own Device programme. IT can now manage any device on the network remotely. If the device is compromised, IT can easily conduct a wipe, ensuring that only the G Suite account is erased and not the contents of the device,

elaborated Mr Stefkovski.

Gmail has been a fixture for Kogan since the beginning, and employees cannot do without it. Kogan’s employees like Gmail for the easy search aspect, the huge amount of purchasable space in the mailbox, and the way all emails are organised into one conversation thread. Efficiency is enjoyed when employees do not have to continually archive their emails or can communicate freely without the overhead of having individual messages that traditional mail systems present.

"Our CEO travels widely and he loves the ability to access Gmail offline. He can get on the plane where there is no Wi-Fi available and actually read through his emails as well as draft replies which will get sent out on touchdown. It’s not critical but it makes things a lot easier when you can access all your emails on your phone. Because we are moving in the online retail business, our store is open 24/7/365. Equipped with a powerful, efficient workflow internally and easy access to our business mail, we are able to always stay one-step ahead when dealing with our customers and market trends," elaborated Mr Stefkovski.

Kogan is very happy with G Suite, believing that hands-down, it provides them with the best way of doing things. Whether a prospective employee has Gmail is actually one of the criterion that Kogan looks at when hiring. "It is our mission to make technology affordable for our customers, and thus we believe wholeheartedly in always finding better, more cost-effective ways of doing things. Having G Suite has given us a much more integrated system that improves our workflow and allows us to communicate on a global level seamlessly. In eight years we’ve grown from a garage in Melbourne to a global business. However, our efficiency and flexibility has been able to scale with us. If our office burnt down today, we could still be up and running immediately from any internet café or Wi-Fi connection if we had to," concluded Mr Stefkovski.

  • Author
    Goran Stefkovski, Director of Technology, Kogan

  • Topics
    BYOD, Collaboration, Compliance, G Suite

  • Roles
    All

  • Industries
    Retail

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